Office of Research Information Systems (ORIS)

General Questions

As is the case with any proposal that is not being submitted system to system, it is necessary to enter a PD record into Coeus and route it for approval AND to enter all required information into the agency submission system.  There is no change from previous practice.

Arts and Sciences and Medicine do not use JAWS so there are no additional data entry requirements.

Follow your School’s established deadline/submission policy.

A best practice would be to allow more time to create your applications if you are using a system for the first time.

No, you will need to enter this information manually.

NOTE: Once deleted there is no way to retrieve the information. 

STEPS:

  1. Please contact your ORA/Grants Associate to delete your application.

Because the full proposal for submission to the agency will not be generated by Coeus, a minimal Coeus record is all that need be entered.  This consists of the certs/completed questionnaires for all investigators, budget, budget justification, sub award supporting documentation and statement of work.  Please upload the budget as an Excel file so that we may more easily review your calculations.  The budget summary must be filled out in Coeus but a full budget need not be generated.  This reduces the burden of completing a Coeus record.

For details, refer to the policy on our website.

SOM: Follow the simplified process for creating PDs for non-S2S submissions. Complete the Budget Summary and limit narrative uploads to the signed certifications for all Principal Investigators, subaward supporting documentation and a copy of the grant instructions.

Yes. In order for research administration to review and submit your application, the PD must have been routed to ORA and the system application needs to be set as “FINAL.” System applications in an editable status are not considered ready for review and approval. This is required in order for research administration to review the Coeus compliance questions, confirm the required training, and assure that the final proposal is submitted.

NOTE: KSAS departments should consult with BARA on this question.

Certain standard pieces of information for JHURA can be found here, and for SOM here.

Proposals cannot be routed for approval in ASSIST before they go to the SO for submission. The best option to mirror Coeus approvals would be for a proposal creator to add the “approver” to the proposal and then grant access to whatever part of the record is appropriate. Then, the “approver” can go in and review, but, still, nothing will bar the proposal creator from submitting to the SO without that person’s “approval.”

ORIS is able to build in departmental approvals regardless of who creates accounts.

Once the Coeus record is approved, research administration will submit all proposals that are submitted through agency submission systems.  Departments should submit proposals that are emailed to the sponsor (as an example, subaward proposals).

There is not any central IT support. You need to work with your department/divisional IT staff or the Agency/System help desk staff, as applicable.

ASSIST

No. Access can be delegated by multiple users.

No, you will need to enter this information manually.

NIH requires the use of ASSIST for all multi-project applications. For other submissions, follow the order of preference set out in the submission policy. If there is an unusual circumstance that requires going outside these guidelines, please consult with BARA/your sponsored project officer.

WORKSPACE

NIH requires the use of ASSIST for all multi-project applications. For other submissions, follow the order of preference set out in the submission policy. If there is an unusual circumstance that requires going outside these guidelines, please consult with BARA/your sponsored project officer.

Bob Taylor is the Grants.gov EBiz POC for Grants.gov. He or his designees in ORIS will approve new Workspace accounts. Contact them at coeus-help@jhu.edu.