Finding Personnel & Organizations (address book)
The key person or organization is not listed in Fibi. What do I do?
Important Note:
JHU Personnel cannot be added by users.
However, JHU personnel cannot be added to Fibi as this information feeds from SAP. If JHU personnel cannot be found in the elastic search, the user must contact HR and request a mini master.
Sponsors cannot be added by users.
If a sponsoring organization cannot be found in the elastic dropdown, a Service Request for a New Sponsor must be made.
Non-JHU Personnel and Out-going sub organizations CAN be added by users.
Non-JHU Personnel and Organizations can be added to the Rolodex for outgoing subs.
To add Non-JHU Personnel and/or Organization to the Address Book in Fibi:
- In the Key Personnel on the General tab, click on the “Add Key Personnel” button.
- In the pop-up window, choose the “Non-Employee” radio button and search for the name you need. Fibi will search all of the extant records in the address book.
- If Fibi returns “No Results,” a new address book record can be created.
- Clear the unsuccessful search terms using the “x” in the name field.
- Click on the “Add to Address Book link.
- In the new pop-up window, complete as many fields as possible.
- When finished, click the “Save” button.
- If the Organization does not previously exist in the Rolodex, the user must click on “Add Name.”
- If the Organization does not previously exist in the Rolodex, Fibi will present the option to add it to the Address Book.
- Click on the “Add” link.
- In the Comments box, be sure to input created by: <your name>; this will ensure that the user find personnel they previously created.
- Click on the Save button
Last Revised: 10/23/2025
