Create a New Sponsor
How do I request a New Sponsor be added to SAP?
Sponsored Projects Shared Services reviews and processes all requests. Please allow 3 business days for processing.
- From the Dashboard, click on Service Request in the top row.
- Click on the green Create New Service Request button in the upper right corner.
- The following screen will open:
The Priority dropdown menu can be changed if needed to low or high.
- Input the following for the Department field – 000001 – JOHNS HOPKINS ENTERPRISE.
If you use another unit, you will get an error.
- Choose the Category – Service Request from the dropdown menu.
- Choose the Type – New Sponsor from the dropdown menu.
- Complete the Subject line in the Subject field. The first section of the Subject is the type of Service Request followed by other identifying information that the user will need to input.
- Enter the Sponsor Name and Department.
- Click on the Save button in the bottom right corner. The Service Request has nowbeen started and assigned a system number.
- The following fillable sections will open.
- DO NOT enter any Project Associations or Key
personnel in these fields. Leave them blank.
- Click on the Questionnaire tab and complete all questions on all questionnaires. Each questionnaire will begin as a yellow tab. There may be multiple questionnaires. In the case of Revisions, the PI must complete a Certification as well.
After the questionnaire is completed the tab will change to green.
If additional information or attachments need to be added:
- Click on the Comments icon located in various places throughout the record.
The following files under 50 MB are supported: pdf, doc, docx, csv, xml, ppt, pptx, txt, xls, xlsx, zip, json, xlsm, jpg, msg.
- Click on the Validate button in the upper right corner to determine if further action is required. Fix any errors and evaluate if any warnings require changes. A Service Request can be submitted with warnings, but all errors that display must be fixed before Fibi will be able to route the Service Request for approval.
- Click on the Submit button when ready to submit. The record will be routed to Sponsored
Projects Shared Services (SPSS) for review and approval.
UPON APPROVAL:
- Once Sponsored Projects Shared Services approves the Service Request, the user will receive an email notification that announces the status change and includes the Pre-award number.
- The Pre-award # can also be found in the Summary Comments of the record. Find the Comments icon on the Overview tab.
A red bubble showing a number will indicate the number of comments that be found when clicking on the icon.
- See screenshot below:
Last Revised:
