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Short Description
A short e-course introducing Coeus as a database/reporting and proposal creation/routing tool. This course can be completed with the user’s own computer.
Description
This course is the first of two e-courses that are prerequisite to all instructor-led Coeus training. It introduces Coeus as a database/reporting and proposal creation/routing tool, as well as provides a basic understanding of the differences between Coeus Premium and Coeus Lite. Novice Coeus users also are introduced to the first 3 modules of Coeus that will be most likely relevant to their work and in which they will be working during the Instructor-led courses.
Objectives
Short Description
The second, short e-course introducing Coeus accounts and roles as well as help available for Coeus users and how to access those resources.
Description
This course is the second of two e-courses that are prerequisite to all instructor-led Coeus training. It broadens users’ basic understanding of accounts and roles and how they impact what users are able to accomplish in the system. In addition, users are introduced more specifically to further Coeus training available, to the ORIS helpdesk and how best to interact with it, as well as to the ORIS web site and the different types of resources available there.
Objectives
Short Description
This is an introduction to creating and assembling a basic, non-system-to-system, Proposal Detail record in Coeus Premium.
Description
This course is for research employees with little or no experience working in Coeus Premium or use of its navigational techniques (and Icons) to create proposals. Following an instructor-led step-by-step process, students complete a basic proposal detail record then, practice those techniques in a second proposal of their own creation. This two-proposal process exposes students to all major components of a basic proposal detail record: completing the ‘Tabs’, certifying investigators, uploading documents, and answering questionnaires.
While depth of discussion is limited due to the wide range of material introduced, this course provides an essential foundation for new users interested in other Coeus Proposal Development courses.
Coeus Users with some experience preparing proposals should email coeus-help@jhu.edu for guidance before considering skipping this course.
Objectives
Short Description
General examination of Coeus validations, error messages, fixing errors, and using Medusa to analyze related Institute Proposal and Award records.
Description
This course begins with each student completing a lengthy proposal following steps learned in Coeus 2. After reviewing student work, their proposal is ‘validated’ and numerous errors corrected. This ‘edit’ process leads to an examination of: the importance of selecting the correct Proposal Type, presentation of the three databases in Coeus (Proposal Development, Institute Proposal, and Awards), use of ‘Medusa’ to complete the ‘problematic’ fields, relationship of Questionnaire questions and validation errors, steps necessary to submit and recall a proposal.
Coeus Users with some experience preparing proposals should email coeus-help@jhu.edu for guidance before considering skipping this course.
Objectives
Short Description
This course builds upon the proposal preparation processes presented in previous Coeus courses. Each student creates a proposal then the class delves into critical Coeus functionality that supports the proposal preparation process.
Description
This Proposal Detail course is for Coeus Users who have taken Coeus 2 and Coeus 3 and/or have significant experience preparing proposals. Class begins with each student creating a non-System-to-System proposal from a list of proposal facts, then copying a large R01 previously submitted and editing the copied version. While working in their proposal, students will learn to: determine the correct Proposal Type to use based on the reason the proposal is being created; impact of Activity Type on Budget Rates; Anticipated Award Type and Prime Sponsor; searching for Sponsors and requesting a new Sponsor; finding subawardees using Rolodex and creating a new Rolodex record; using Coeus Minimaster ISR to add non-JHU employees to the SAP HR system; Questionnaires, Special Reviews, and Science Codes; Coeus use of locks to protect its database and unlocking a Proposal record; pitfalls encountered when copying a Coeus Proposal; assigning Coeus Roles; editing proposal Roles; reading Notepad; effective use of Coeus Help Desk; requesting Proposal Roles; and, creating a Summary Budget for ‘Money’ Proposal Types.
Coeus Users with some experience preparing proposals should email coeus-help@jhu.edu for guidance before considering skipping Coeus 2 and Coeus 3 courses.
Objectives
Short Description
Coeus 5-7 cover most aspects of creating proposals for System-to-System submission. Coeus 5 covers necessary elements for creating a detailed budget in Coeus in order to complete various federal ‘RR Budget’ Forms.
Description
This is the first of two classes devoted to correct construction of detailed budgets in Coeus. In Coeus 5, students begin by completing a proposal, and then are introduced to basic components of budgeting for nonpersonnel and personnel costs. This includes: correct use of SAP Cost Elements, setting variables necessary to budget for persons, such as ‘job code’, ‘calc base’, and ‘Anniv Date’, editing Budget Rates Table, and understanding why Coeus Detailed Budgets often differ from Excel Budget Spreadsheets. Students also review various budget reports available in Coeus.
Coeus Users with some experience preparing proposals should email coeus-help@jhu.edu for guidance before either skipping Coeus courses Coeus 2-4.
Objectives
Short Description
Coeus 5-7 cover most aspects of creating proposals for System-to-System submission. Coeus 6 covers essential elements of editing a detailed budget.
Description
In this class, students apply knowledge learned in Coeus 1 – Coeus 5, but with emphasis on editing a detailed budget in Coeus. This includes editing: a copied budget, a Budget person who will receive a large salary increase during the proposal, removing salary inflation, for various anniversary dates, when budget persons start on a date other than the proposal start date, for TBA budget persons, line items after Generating All Periods, and much more. It also examines common mistakes made when budgets are constructed using Excel spreadsheets.
Coeus Users with some experience preparing proposals should email coeus-help@jhu.edu for guidance before either skipping Coeus courses Coeus 2-5.
Objectives
Short Description
In this course, experienced Coeus Users build on their knowledge of proposal development to learn how to confidently submit federal proposals System-to-System (S2S) through the Grants.gov and Research.gov portals.
Prerequisites:
In this class, students apply knowledge learned in Coeus 1 – Coeus 6, and are introduced to system-to-system specific functionality into the Coeus proposal development and budgeting processes. Students taking Advanced Proposal Development and Budgeting should be comfortable with sponsored project terms and concepts, navigating Proposal Detail, Narrative and Budget modules in Coeus and the basic functionality within each of those modules. Ideally, students in this course will have created and submitted several proposals prior to taking this course.
Objectives
Students completing this class will have a working understanding of the following topics:
Short Description
Understand the Coeus pre-award and post-award databases, characteristics of each, and how to access each through direct searches and readily available reports.
Description
This half-day course provides an overview of Coeus pre-award and post-award databases. Students learn the major characteristics of the data in each one and the functionality of the Coeus Modules in which the data reside: Proposal Development, Institute Proposal, and Award Modules. While Coeus is widely known for use in the submission of requests for funding by JHU Investigators (Proposal Development Module), the security measure protecting Proposals thwarts a clear User understanding of departmental and enterprise pre-award data. And, while BW and Analysis provide extensive reporting on post-award activity, they do not possess the same ready access to pre-award data as Coeus. This course describes the major features of each database. And, through hands-on classroom exercises, gives students practical techniques by which to explore the data and understand the characteristics of each data-set.
This course will also introduce employees to the Coeus ‘ORIS Reporting’ system, how to use the Report Guide, and examine several of the more ‘popular’ reports generated by Coeus Users.
Objectives
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